Home Financial Aid Satisfactory Academic Progress Policy

Financial Aid Satisfactory Academic Progress Policy (SAP)

Federal regulations require students to maintain Satisfactory Academic Progress (SAP) while working towards an approved degree or approved certificate program at UACCM. Academic progress will be reviewed prior to a student’s initial enrollment period, if applicable, and at the end of each semester.

To be in Good Standing for Financial Aid, a student must:

  • Successfully complete at least 67% of all attempted credit hours.
  • Maintain a 2.00 cumulative grade point average and semester grade point average.
  • Attempt no more than 90 credit hours for an associate degree, 48 hours toward a technical certificate, 26 hours toward an approved certificate of proficiency, or 86 hours toward a Practical Nursing technical certificate. (See the maximum time frame section below.)
  • Be on track to complete a degree plan within the maximum time frame.

Financial Aid Warning

Students will be placed on financial aid warning if they do not complete 67 percent of attempted credit hours and/or do not maintain a 2.00 cumulative or semester grade point average. 

Financial Aid Suspension

A student will be placed on financial aid suspension if they:

  1. Attempt more than the maximum number of hours for the degree.
  2. Cannot mathematically complete the degree within the maximum time frame.
  3. Fail to be in good standing at the end of the financial aid warning semester.

The first semester a student fails to meet SAP, the student will be placed on financial aid warning and may receive financial aid. The second semester a student fails to meet SAP, the student will be placed on financial aid suspension.

Financial Aid Probation

If it is determined, based on the student filing a financial aid appeal, that the student should be able to meet the SAP standards by the end of the subsequent payment period, the student may be placed on probation without an academic plan. The student’s progress will be reviewed at the end of that one payment period, as probation status is for one payment period only. If it is determined, based on the appeal, that the student will require more than one payment period to meet progress standards, he/she may be placed on probation and have an academic plan developed by the student’s advisor. Progress toward completion will be reviewed at the end of each term. If the student is meeting the requirements of the academic plan, the student is eligible to receive Title IV aid as long as the student continues to meet those requirements. Review will continue at the end of each semester on any student on an approved academic plan.

Maximum Time Frame to Complete Program

Students are expected to complete degree requirements after attempting a certain number of credit hours. The maximum attempted credit hours allowed for degree/certificate completion will be up to 150 percent of the credit hours needed to complete that type of degree. A degree-seeking student has eligibility for financial aid based on the following scale:

  • Associate Degree - 90 hours
  • Technical Certificate - 48 hours
  • Approved Certificate of Proficiency - 26 hours
  • Practical Nursing - 86 hours

All courses attempted at UACCM will count toward this total, and any hours at another institution that are accepted toward the student’s current UACCM degree will be counted in the determination of hours attempted. This includes grades of F, W, AW, audit and repeated courses. Once an associate degree, technical certificate, or certificate of proficiency has been earned, a student must commit to another technical certificate or associate degree before further financial aid will be awarded. A student’s aid total will be “reset” towards another degree or certificate once the student has earned his/her first associate degree. Any additional resets must be approved by the Director of Financial Aid.

Transfer Students

Transfer hours accepted toward completion of student’s program will count as hours attempted and completed. 

Repeated Courses

Students may repeat a previously passed course once. Students may repeat a failed course until it is passed. All repeated courses will be counted against the maximum number of hours allowed. The most recent grade received will be calculated in the student’s GPA.

Remedial Coursework

Financial aid will be awarded for up to 30 credit hours of remedial coursework.  

Reinstatement of Financial Aid

Students who have been determined ineligible for federal financial aid due to unsatisfactory progress may re-establish satisfactory progress and regain eligibility by satisfying one of the following conditions:

  • Pay one semester with student’s own resources and make satisfactory progress per the Satisfactory Academic Progress Policy. Students must notify the Financial Aid Office in writing upon completion of the semester and request a re-evaluation of eligibility.
  • Petition the Financial Aid Appeals Committee in writing for reinstatement of financial assistance. This appeal must be approved, and the student must be making satisfactory progress at the end of the next term or be meeting the requirements of the academic plan provided by the Financial Aid Appeals Committee.

Appeal Process

Students whose aid is cancelled may appeal this decision only if there are extenuating circumstances. To appeal, the student must complete and return the appeal form to the UACCM Financial Aid Office in writing within the designated timeframe indicated on the student’s notification letter. The appeal should include a statement explaining the request for financial aid reinstatement and an explanation of the reasons for the request. Additionally, the student must explain what circumstances have now changed that will assist the student in making satisfactory progress. Supporting documentation should be attached whenever possible. Once the appeal has been submitted, the committee will review the appeal to determine whether or not circumstances beyond the student’s control prevented him/her from maintaining satisfactory progress. Appeals that are approved are not retroactive to previous semesters. The Financial Aids Appeal Committee is appointed by the Vice Chancellor for Student Services. The decision of the Financial Aid Appeal Committee is final.