Upon official drop or withdrawal from class(es), the College will refund tuition and fees according to the following schedule:
Fall/Spring Semester REFUND RATE
- 100 percent before 4:30 pm on the 5th business day of the semester for full-term courses and on the 3rd business day of the semester for condensed term courses*
- 50 percent before 4:30 pm on the 10th business day of the semester for full-term courses and on the 5th business day of the semester for condensed-term courses*
- No refund after 4:30 pm on the 10th business day of the semester for full-term courses and on the 5th business day of the semester for condensed-term courses
Summer Term Refund Rate
- 100 percent before 5:30 pm on the 2nd business day of the summer term*
- 50 percent before 5:30 pm on the 4th business day of the summer term
- No refund after 5:30 pm the 4th day of the summer term
Business day for summer terms is defined as Monday through Thursday.
*The $10 document fee is non-refundable after classes begin.
Requests for an exception to the refund policy for unforeseen medical reasons will only be considered before the end of the 4th week of classes in a Fall or Spring term and before the end of the 1st week in condensed-term or summer term after the student has completed the drop or withdrawal process from a course(es).
Return of Title IV Funds
If a student completely terminates enrollment or stops attending classes before completing more than 60% of the enrollment period, a repayment may be required. The amount of Title IV aid the student must return is determined by the Federal Formula for Return of Title IV Funds as specified in Section 484B of the Higher Education Act. This law also specifies the order of return of Title IV funds to the programs from which they were awarded.
A repayment may be required when Title IV funds have been applied to the student’s account in excess of the amount the student has earned. The amount of Title IV aid earned is determined by multiplying the total Title IV aid (other than college work study) for which the student qualified by the percentage of time during the term the student was enrolled.
If less aid was disbursed than was earned, the student may receive a late disbursement for the difference. If more aid was disbursed than was earned, the amount of Title IV aid that must be returned is determined by subtracting the earned amount form the amount actually disbursed.
Termination of enrollment can be the result of any of the following actions:
- Student initiates an official withdrawal from UACCM.
- Student is administratively dropped by instructors from all courses due to non-attendance and failing grade.
- Student is administratively withdrawn from all courses as a result of disciplinary action.
- Student is considered an unofficial withdrawal by receiving all failing grades, or a combination of failing grades, and either instructor-initiated or student-initiated withdrawals.
The amount of Title IV aid an institution must refund to federal aid programs is determined by the federal return to Title IV funds formula as specified in Section 484B of the Higher Education Act. UACCM Financial Aid staff will calculate the amount of aid that must be refunded which was initially utilized to pay institutional charges. Students initiating the official withdrawal process will have the repay calculated with a last date of enrollment as the last date of attendance that is recorded in the learning management system. If the student is considered an unofficial withdrawal and a failing grade is earned for non-attendance, the instructor must provide a last date of attendance for the course. This date will be used in this calculation.
UACCM will repay unearned aid used to pay institutional charges in the following order within 30 days of the withdrawal determination:
- Unsubsidized Federal Stafford Loan
- Subsidized Federal Stafford Loan
- Federal Pell Grant
- Academic Competitiveness Grant
- Federal Supplemental Educational Opportunities Grant
- Other Title IV programs