UACCM Covid-19 Response

Employee Return to Work and Reopening Guidelines

FAQ
UACCM's continuing response to COVID-19. Read More

Guiding Principles for Returning to Work on Campus

The University of Arkansas Community College at Morrilton (UACCM) will prioritize the health and safety of employees, students, parents, alumni, and visitors as the guiding principle to reopening the college.

The primary goal for these guidelines is to lay out a plan that will allow individuals to return to work on campus in while remaining vigilant in reducing risks associated with the novel Coronavirus.

This plan will align with the directives and guidance received from the Board of Trustees of the University of Arkansas (RESOLUTION: Plans to Reopen Campuses for Fall 2020), leaders within the University of Arkansas System, public health notices issued by the Arkansas Department of Health, and the guidance received from the Centers for Disease Control and World Health Organization. Guidance received from professional associations and organizations also may be used for decision-making. Still, it will not supersede the advice and guidance received from the above named federal and state government or medical agencies.

UACCM remains wholly committed to individuals who have reasonable accommodations under the Americans with Disabilities Act (ADA). We will follow guidance received to provide the safest and best environment for individuals with legal protection and accommodations. Guidance from the EEOC and ADA have been used in the creation of this plan.

Our knowledge of the novel Coronavirus continues to evolve each day. Equally dynamic, our campus leaders will be required to continuously monitor and analyze the guidance we receive and modify our plans accordingly.

Defining Employees Who Will Return to Work on Campus and When

This document specifically addresses the rights and responsibilities of 12-month employees who are staff members and administrators who will work on campus.  Faculty members employed in any summer session will continue to teach remotely and should not return to campus, except those granted access by their academic deans to gather personal or work-related materials that may be required for teaching or preparing to teach online.

Employees with certain conditions may be at higher risk for contracting COVID-19 or may have a higher risk for severe illness.

The Centers for Disease Control and Prevention (CDC)'s latest guidance suggests that people in the highest risk categories include individuals who:

  • Are over the age of 65,
  • Suffer from chronic lung disease or moderate to severe asthma,
  • Suffer from serious heart conditions,
  • Severely obese (Body Mass Index of 40 or higher),
  • Have diabetes,
  • Suffer from chronic kidney disease undergoing dialysis
  • Suffer from liver disease

Employees with these or other high-risk conditions who have concerns about returning to work on campus should contact their direct supervisors to discuss their needs.

Employers have been empowered to work to provide support for individuals who may not be able to return to campus immediately due to these and other risks.

Workplace Expectations and Communication

All faculty and staff members are required to comply with the policies, protocols, and guidelines in this document, as well as any published amendments to this document that may be distributed.

Symptom Monitoring Expectations

Employees instructed to return to the workplace must conduct symptom monitoring each day before reporting to work. Employees must be free of ANY symptoms potentially related to COVID-19 to be eligible to report to work.

At this time, these symptoms include one or more of the following:

  • Cough
  • Shortness of breath or difficulty breathing
  • Fever
  • Chills
  • Repeated shaking with chills
  • Unexpected runny nose or sinus congestion (not previously diagnosed seasonal allergies)
  • Muscle pain
  • Headache
  • Sore throat
  • Fatigue
  • New GI symptoms
  • New loss of taste or smell
  • A rash similar in nature to frostbite
  • Other skin rashes/discoloration

Employees exhibiting any of these symptoms will be expected to call the Arkansas 211 hotline or their physician for assessment of symptoms and COVID-19 testing and should wear a facemask to avoid exposing others to the virus. Individuals who experience these symptoms should not come to work until they are certain that they do not have COVID-19. If the symptoms begin while at work, the employee should notify the direct supervisor and immediately leave to self-isolate until having an assessment with a medical professional.

Positive COVID-19 Reporting Expectations

Any individual who tests positive for COVID-19 should contact the Office of Human Resources at 501-977-2016 and should not report to work until their attending or primary care physician has sent a letter of clearance to return to work.

Employees who test positive for COVID-19 are expected to follow their physician's directives for home quarantine or hospitalized care and may not return to work until the letter of clearance has been received. The office of Human Resources will confirm receipt of the clearance to return to work and will retain this letter in the employee’s personnel file.

Employees living with, caring for, or having come in close contact (within 6 feet) with an individual who tests positive for COVID-19 are expected to self-quarantine and not to return to work until 14 days after the individual’s positive COVID-19 diagnosis. Employees should contact your supervisor and the Human Resources office immediately that you will not be working in the office and share your exposure or symptom concern so we may take steps to limit the potential exposure of other employees and visitors.

For additional information, please review the most current guidance from the Arkansas Department of Health.

COVID-19 Related Leave

Individuals who test positive for COVID-19 will be required to use accumulated sick leave to account for their absence. If the employee does not have sufficient accumulated sick leave, they may use vacation leave and unpaid leave to cover the time of treatment or required self-quarantine.

Employees who must self-quarantine due to the positive COVID-19 test results of a person with whom they reside or have come into contact with, may request to work remotely for the period of self-quarantine or may use accumulated sick leave, vacation leave, and leave is available through the Families First Coronavirus Act (FFCA) through 12/31/20. Please contact the Office of Human Resources for more information about FFCA.

Required Use of Personal Protective Equipment (PPE)

Each employee who reports to campus will be required to wear a face covering while in public spaces, common areas, and shared workspaces, and when in the presence of others. Face coverings will not be required in individual offices. Face coverings will be made available to employees. Face coverings will not be made available to students or visitors, but are strongly encouraged.

A separate face covering guideline document will be provided to all employees. All employees must sign the document and return it to their Supervisor.

Other Personal Care Information

Employees should practice the following hygiene habits to minimize potential community spread of COVID-19:

  • Wash hands for at least 20 seconds with soap and water
  • Wash hands frequently and after each time you have been in a public place,
  • Avoid touching your face (eyes, nose, mouth) and wash your hands immediately if you cannot avoid doing so,
  • Cough into your elbow, not your hand,
  • Create a physical distance of at least 6 feet between you and others,
  • Do not gather in groups of 10 or more,
  • Avoid crowds and mass gatherings
  • Use hand sanitizer with at least 60% alcohol content

Campus Cleaning

UACCM custodial staff have been disinfecting and cleaning surfaces constantly in preparation for the arrival of all employees and students. They will continue to disinfect surfaces such as tabletops, counters, doorknobs/handles, elevator buttons, handrails in the stairwells, and restroom fixtures. High traffic areas will be wiped down frequently with disinfectant.

Employees are encouraged to wipe down or disinfect areas, surfaces, and equipment that they touch or use before and after each use. The employees are also encouraged to sanitize shared workspaces and items such as printers and copiers, mailboxes, etc. UACCM will do our best to procure disinfecting wipes and supplies, which will be available in all buildings.

Phased Return To Work

UACCM has identified a five-phase approach to employees returning to work on campus and the re-opening of campus to the public.  This phased approach is as follows:

Phase 1 (March 23-June 5) – Limited Employees on Campus

  • Campus remains closed

    • All on campus events and camps are cancelled
    • Virtual support services still available to current and prospective students
    • Earle Love Child Study Center is closed
  • Essential staff on campus to fulfill critical functions

    • Limited other personnel on campus based on supervisor approval
    • Proper physical distancing (6 feet apart) should be followed.
  • Maintenance and Custodial staff returned to campus (5/4/20) to prepare the campus for re-opening

    • Enhanced thorough campus cleaning of all areas
    • Follow campus cleaning by thorough sanitizing process of all areas
    • Continued cleaning and sanitizing process regularly for all high-touch common areas.

Phase 2 (June 8-June 12) – Employees Return To Campus

  • All staff required to return to work on campus Monday, June 8, 2020 and resume normal work schedule.
    • Exceptions for continued remote work assignments may be granted due to high-risk factors, job requirements, or other needs.  Employees should notify supervisor of this request who will coordinate with Human Resources on granting the exception.
    • Work schedules may be modified or staggered if deemed necessary for the safety and health of the campus community.
  • Summer I instruction online only (June 8 – July 30)
    • New student orientation online only
  • Campus remains closed to the public
    • Virtual support services still available to current and prospective students
    • All on campus events and camps are cancelled
    • Earle Love Child Study Center is closed
  • Proper physical distancing (6 feet apart) should be followed.
  • Face coverings required by employees when within 6 feet of others
    • Face covering provided by UACCM available from your Supervisor
  • Enhanced campus cleaning and sanitizing continues
  • Temperature checks: Employees are asked to check before coming to work and stay home if they have fever.  Normal temperature should not exceed 100.4 degrees Fahrenheit

Phase 3 (June 15 – July 3) – UACCM Open to the public on a limited/appointment only basis

  • All staff continue to work on campus utilizing a normal work schedule.
    • Exceptions for continued remote work assignments may be granted due to high-risk factors, job requirements, or other needs.  Employees should notify supervisor of this request who will coordinate with Human Resources on granting the exception.
    • Work schedules may be modified or staggered if deemed necessary for the safety and health of the campus community.
  • Campus open to the public by appointment only
    • Support services, such as but not limited to, testing, advising, admissions, financial aid, academic commons, and student accounts are available on a limited basis
    • Virtual support services still available to current and prospective students
    • All on campus events and camps are cancelled
    • Common areas, such as the Student Union and Fitness Center, will remain closed
    • Buildings not in use will remain locked
    • Earle Love Child Study Center re-opens
  • Proper physical distancing (6 feet apart) should be followed
  • Face coverings strongly encouraged by students and visitors when within 6 feet of others.
    • Face coverings will not be provided to students and visitors.
  • Face coverings required by employees when within 6 feet of others
    • Face covering provided by UACCM available from your Supervisor
  • Enhanced campus cleaning and sanitizing continues
  • Hand sanitizer stations around campus
  • Sanitizing wipes available in office areas.
  • Temperature checks:  Employees are asked to check before coming to work and stay home if they have fever.  Normal temperature should not exceed 100.4 degrees Fahrenheit

Phase 4 (July 6 – July 31) – UACCM Re-Opens to the Public

  • All staff continue to work on campus utilizing a normal work schedule.
    • Exceptions for continued remote work assignments may be granted due to high-risk factors, job requirements, or other needs.  Employees should notify supervisor of this request who will coordinate with Human Resources on granting the exception.
    • Work schedules may be modified or staggered if deemed necessary for the safety and health of the campus community.
  • Campus re-opens to the public
    • Virtual support services still available to current and prospective students
    • All on campus events and camps are cancelled
    • Common areas, such as the Student Union and Fitness Center, will remain closed
    • Buildings not in use will remain locked
    • Earle Love Child Study Center remains open
  • Summer II instruction online only (July 6 – July 30)
    • New student orientation online only
  • Proper physical distancing (6 feet apart) should be followed.
  • Enhanced campus cleaning and sanitizing continues
  • Hand sanitizer stations around campus
  • Sanitizing wipes available in office areas.
  • Face coverings strongly encouraged by students and visitors when within 6 feet of others.
    • Face coverings will not be provided to students and visitors.
  • Face coverings required by employees when within 6 feet of others
    • Face coverings will be provided to all UACCM employees by your Supervisor
  • Temperature checks:  Employees are asked to check before coming to work and stay home if they have fever.  Normal temperature should not exceed 100.4 degrees Fahrenheit

Phase 5 (August 3 – December 31) – UACCM Ready For Students

  • All staff continue to work on campus utilizing a normal work schedule.
    • Exceptions for continued remote work assignments may be granted due to high-risk factors, job requirements, or other needs.  Employees should notify supervisor of this request who will coordinate with Human Resources on granting the exception.
    • Work schedules may be modified or staggered if deemed necessary for the health and safety of the campus community.
  • 9-month faculty return to work on August 10, 2020.
    • Exceptions for remote work assignments may be granted due to high-risk factors, job requirements, or other needs.  Employees should notify supervisor of this request who will coordinate with Human Resources on granting the exception.
    • Work schedules may be modified or staggered if deemed necessary for the health and safety of the campus community.
  • Campus remains open to the public
    • Virtual support services still available to current and prospective students
    • Common areas, such as Student Union and Fitness Center, open to students and employees
  • Fall semester on-campus, on-line, hybrid, synchronous classes (August 19-December 14)
    • New student orientation online only
  • On campus events:
    • Larger than 50 people must be approved by UACCM administration
  • Enhanced campus cleaning and sanitizing continues
  • Hand sanitizer stations on campus
  • Sanitizing wipes available in classrooms and office areas
  • Face coverings encouraged by students and visitors when within 6 feet of others
    • Face coverings will not be provided to student and visitors
  • Face coverings encouraged by employees when within 6 feet of others
    • Face covering provided by UACCM for employees from their Supervisor
  • Temperature checks:  employees are asked to check before coming to work and stay home if they have fever.  Normal temperature should not exceed 100.4 degrees Fahrenheit

Physical Modifications to Campus

UACCM administration are aware of many physical and operational changes that will help us to reduce the risk of community spread of COVID-19. We are committed to the safety of employees, students, and guests; thus, we have identified many modifications that must take place to physical spaces and our business practices.

Modification of physical spaces—UACCM leaders have researched and identified several limitations of the current campus layout, and need to make changes to ensure risk reduction. Examples of physical space modification include but are not limited to the following:

  • Addition of plexiglass affixed to counters or desks in high traffic areas to provide barriers between employees and those who need face-to-face services.
  • Drinking fountains will have signs that indicate the water fountain is not to be used.
  • Hand Sanitizer stations have been added to high traffic and common areas.