Applying for Graduation
Deadline for submission of spring graduation applications: Mid-November
Deadline for submission of summer or fall graduation applications: Mid-April
NOTE: Students graduating in the summer of 2016 will have the option of participating in either the May or December commencement ceremonies. See the Academic Calendar or Registrar’s Portal Tab for the exact dates and times.
Candidates for graduation must apply to graduate by submitting a Graduation Application form online to the Registrar’s Office the semester BEFORE the student expects to graduate. The application consists of two sections—one section completed by the student and one section completed by the advisor. The application must be filled out completely, must include the signatures of both the student and the advisor, and must be accompanied by a completed degree plan or a Degree Audit transcript.
Approval for all course substitutions and/or transfer courses not already posted to the student's transcript must be obtained using a Course Transfer/Substitution form, available through the advisor, and must include signatures of the student’s advisor, the program area Division Chair, and the Vice Chancellor for Academic Services. Transfer students may also request up to 6 credit hours with a grade of “D” be transferred to UACCM and used to meet graduation requirements by submitting a Grade of “D” Transfer Request form to the Registrar’s Office in the University Center, Room 215.
Upon receipt of the application, the Registrar’s Office will review it to verify that the student will be eligible to graduate after the semester indicated on the application. The student and advisor will be notified if a determination is made that the student will be ineligible to graduate so that adjustments may be made to ensure graduation eligibility before students begin their final semester. You may direct any questions concerning the graduation application process to the Registrar’s Office at 501-977-2052 or firstname.lastname@example.org.
APPLYING TO GRADUATE Frequently Asked Questions
Why do I have to submit my Graduation Application the semester before I will be graduating?
Graduation Applications are due early so that any issues that may make you ineligible to graduate can be resolved before your final semester begins. Graduation Applications are also used to collect information about your commencement participation intent, cap and gown size, etc., that we use to approximate the number of graduates expected at each ceremony, the number of cap and gowns to order, etc.
What if I do not get my Graduation Application submitted by the deadlines mentioned above?
There is a final deadline available at the beginning of each fall and spring semester for students who did not pre-register for their final semester and for new or transfer students who initially enroll immediately prior to the start of the semester. The final deadline for fall graduation is the end of August, and the final deadline for May and /or summer graduation is the end of January. Check the Academic Calendar for exact dates.
NOTE: Because you do not actually register for summer courses until mid-April, if you want to participate in the May commencement ceremony, your summer graduation application should be submitted immediately after you enroll in your summer classes to make sure your name appears in the commencement program.
What if I am unable to meet with my advisor prior to the submission deadline?
If you are unable to meet with your advisor prior to the submission deadline, you may visit any of our full-time advisors in the Advising Center located in the Business Technology Center building, Room 200. They may sign the application for your advisor.